Job Description

OFFICE MANAGER

INVERNESS-SHIRE - (£30-40K BASED ON EXPERIENCE)

Brook Street is partnering with a rural business in Inverness-shire to find an Office Manager with a diverse skill set.

In this role, you will report directly to the business leader, overseeing day-to-day operations and ensuring the smooth running of the team, whilst also managing the administration assistant.

The Environmental business is located on-site in the stunning Scottish Highlands. Relocation is available for this role, and we highly encourage candidates who would be interested in living on-site as part of a rural community. This location is ideal for families, offering an excellent environment for raising young children.

Key Responsibilities:

• Overseeing the daily operations of the office (more details below)
• Managing finance-related tasks
• Ideally, the business would prefer the candidate to live on site and be part of the community. Housing may be included in the package.
• If you have a passion for the environment or experience in the sector, it would be an advantage, but not essential.

Office & Finance Management:

• Handle accounting and finance tasks, such as bookkeeping, invoicing, expense tracking, lease renewals, and payroll
• Support cash flow forecasting and annual budget planning alongside the manager
• Oversee HR responsibilities, including employee contracts, benefits, holiday tracking, and GDPR compliance
• Manage annual insurance and service agreement renewals
• Provide IT support for company devices, including licensing and on boarding of new employees
• Ensure proper administration and record-keeping for the office

People Management:

• Embody and promote the business's culture and values, fostering an open, collaborative, and team-oriented environment
• Align with the company's values and understand its contributions to its overall vision
• Support the Admin Assistant, managing their workload and tasks
• Participate in staff meetings and team discussions

Vehicles & Equipment:

• Assist with procuring vehicles and equipment for the business
• Maintain records of all vehicles, equipment, and machinery, including fuel usage and mileage
• Ensure all vehicles are legal, roadworthy, and compliant with tax, MOT, servicing, and insurance requirements

Health & Safety:

• Ensure compliance with the Health & Safety at Work Act 1974 and related regulations
• Oversee the implementation of the Estate's Health & Safety policy
• Coordinate staff training and manage PPE and clothing requirements

About You:

• A detail-oriented and conscientious individual who can work independently or as part of a team
• A positive, service-minded attitude and strong teamwork skills are essential for success in this role
• If this sounds like you, we will provide comprehensive training and on boarding to ensure a smooth transition into the team
• We offer a competitive salary and benefits package, based on a 40-hour work week, with flexibility for seasonal demands
• On-site accommodation is available if needed

To apply, please send your CV or call Angela at 07813 542843.

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.