Job Description

Exciting Administrative Opportunity for Higher Clerical Officer in Adult Mental Health Services!

Brook Street (UK) Ltd is currently seeking a dedicated Higher Clerical Officer - Band 3 for our esteemed client, based at Erne House, T&F. This role offers a rewarding career with long-term prospects in the field of Adult Mental Health Services.

Why join us?

• Excellent opportunities for long-term employment and career progression.

Requirements:

• Minimum one year's experience in Administration.
• GCSE Maths and English or equivalent qualification.

Key Responsibilities:

• Provide Secretarial Support: Deliver full secretarial support to the team and other professionals, including ward inpatient staff and the crisis service manager.
• Diary Management: Maintain diaries, arrange appointments, venues, travel arrangements, and hospitality, including minute-taking.
• Office Organisation: Organise the office and perform routine secretarial duties such as developing an efficient filing system, mail distribution, photocopying, and ensuring relevant files are ready for meetings.
• Mail Handling: Open and record incoming mail, direct correspondence for the team, and draft routine letters for signature.
• Communication Facilitation: Liaise with relevant staff to facilitate communication within the department; handle telephone calls and inquiries appropriately.
• Documentation Preparation: Type letters, memorandums, and minutes; possess high-level word processing skills and proficiency in Microsoft Office software.
• Presentation Support: Assist in producing PowerPoint presentations required by the department.
• Administrative Support: Provide administrative assistance in producing policies and reports within the department.
• Staff Supervision: Supervise clerical staff if required by the post.
• Stock Management: Manage stationary stock levels throughout the department using stock catalogues and requisitions to maintain adequate stock levels.
• Database Management: Update/search information on client databases (Paris/Socare) as required.
• Statistical Collection: Contribute to the collection and collation of statistical information regularly.
• Petty Cash Management: Operate a petty cash system as required, adhering to Trust policy.

Working Hours:

• Band 3 - Monday to Friday, 9 am to 5 pm. Rate of pay is £11.67 per hour, paid weekly.

How to Apply:

If you are ready to take on this exciting opportunity, please send your CV to Jake Knocker via the apply link.

Brook Street NMR is acting as an Employment Business in relation to this vacancy.