Job Description

Job Title: Legal Cashier / Finance Assistant

Location: Chichester

Salary: Competitive, commensurate with experience and ability

Hours: Full-time, 9am to 5.15pm, Monday to Friday (Part-time applicants will be considered)

The Finance and Administration Department is seeking a dedicated and enthusiastic Legal Cashier or Finance Assistant to join our dynamic team in Chichester. This entry-level role offers a fantastic opportunity for growth and development within the finance sector.

Job Purpose:

The successful candidate will assist with all aspects of the cashiering function, ensuring the smooth and accurate processing of financial transactions. This role is extremely varied, and comprehensive training will be provided.

Main Responsibilities:

Office/Nominal Account:

• Ensure all financial transactions are correctly posted in accordance with the SRA Accounts Rules and the FCA rules for authorised professional firms.
• Identify and correctly allocate office money to the office or nominal ledger.
• Prepare office cheques, ensuring requests for funds are appropriately authorised.
• Post disbursement invoices to client's ledgers daily.
• Process all supplier invoices, ensuring correct nominal coding, proper approval for payment, and timely payment in accordance with supplier terms.
• Reconcile supplier invoices with statements and resolve any queries.
• Process and pay staff expense claims.
• Input petty cash payments monthly and raise requisite cheques to maintain the office float.
• Analyse and process credit card expenditure.

Client Account:

• Process or release CHAPS payments, foreign payments, and BACS payments with associated authentication procedures.
• Ensure all incoming funds are correctly identified and allocated to client ledgers, including credit card receipts.
• Prepare client cheques, ensuring requests for funds are appropriately authorised.
• Process client-related disbursements and recoverable expenses, generating payments as required.
• Assist with processing bills, ensuring correct allocation of time recorded, disbursements, recoverable expenses, and accurate VAT calculation.
• Archive client ledgers as per fee earner instructions, ensuring all balances are clear or partner approval obtained for write-offs.
• Carry out daily transaction processing and support other team members to ensure reliability and completeness, preventing backlogs.

Required Skills and Experience:

• No formal qualifications required; this is an entry-level role.
• Good with numbers and money.
• High attention to detail and accuracy.
• Ability to prioritise work and manage high volumes efficiently.
• Confident and articulate with excellent communication skills.
• IT literate, with good proficiency in Excel and Word.
• Numerate, proactive, enthusiastic, personable, and professional.

Benefits:

• Competitive salary, commensurate with experience and ability.
• Full-time office-based role with consideration for part-time applicants.
• Opportunity for growth and professional development within the finance sector.

If you are a numerate, proactive individual with a keen eye for detail and a desire to grow within the finance industry, we encourage you to apply. This is an excellent opportunity to join a supportive team and gain valuable experience in a varied and dynamic role.