Job Description

Personal Secretary - Exciting career opportunity

Location: Omagh
Contract Duration: 3 months
Working Hours: Monday - Friday, 9 AM - 5 PM

Brook Street is seeking a Personal Secretary to join the Adoption Team in Omagh. This is an excellent opportunity for a detail-oriented individual with strong administrative skills to contribute to a vital public service.

Key Responsibilities:

• Diary Management: Maintain diaries, arrange appointments, travel, and hospitality.
• Documentation: Take minutes, audio type, and perform shorthand/notetaking; type letters and memorandums.
• Office Organisation: Develop and maintain an efficient filing system, manage mail distribution, photocopying, and prepare files for meetings.
• Communication Facilitation: Liaise with staff to manage telephone calls and inquiries effectively.
• Administrative Support: Assist in producing departmental policies and reports; supervise clerical staff as required.
• Stock Management: Manage stationary stock levels throughout the department.

Qualifications:

• Educational Requirements:
• Five GCSEs (Grades A-C) including English Language and Maths plus one year of secretarial experience.
• OR NVQ Level 2 in Business Administration plus one year of secretarial experience.

Skills Required:

• High level of word processing skills.
• Proficiency in Microsoft Office software and other relevant computer packages.
• Ability to create PowerPoint presentations as needed.

If you are organised, proactive, and ready to take on a rewarding role in a supportive team environment, we want to hear from you!

How to Apply:

To apply for this position or for more information, please submit your up-to-date CV via the apply link or contact Ciara at Brook Street

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.