Job Description

Transactions Administrator - Ministry of Justice

Location: Sheffield

Pay: £12.74ph then rises to £14.09 after 12 weeks in the role

Job Type: Temporary (3 months, subject to further extension)

Hours: Monday - Friday - 37 hours a week (Hybrid working)

A Little Bit About Us:

Brook Street have grown into one of the UK's leading recruitment agencies − matching thousands of people with meaningful job opportunities at more than 4,500 companies every year. Delivering a quality service to suit the needs of clients and candidates alike was important to our founder Margery Hurst and it remains important to us today.

Recruitment is about so much more than just filling job vacancies. It's about giving people the chance to unleash their full potential, through their perfect new role.

About the Client:

The Ministry of Justice is a major government department, at the heart of the justice system. They work to protect and advance the fundamentals of justice. Their vision is to deliver a world-class justice system that works for everyone in society.

Duties and responsibilities:

• To process correctly approved requisitions accurately and within agreed service level agreements, ensuring that correct MOJ procedures are adhered to.
• To ensure all receipting is completed within agreed sevice level agreement or in time for month end closure.
• Daily management of universal work queue - the invoice on hold solution.
• To maintain all open Purchase Orders, ensuring receipting is accurate and requesting closure when required.
• Provide advice and guidance to customers in respect of methods of purchase, sourcing of goods and services.
• Processing of consolidated invoices and recharging to MOJ, HMCTS and ALB business areas within the same journaling period.
• Maintain an organised filing system for Purchase Orders
• Responding promptly and helpfully to queries from the business, within service level agreements.
• Providing advice to end users in raising requisitions, resolving invoice holds and making non-procurement payments, in line with MoJ P2P policies and processes
• Directing users to the correct procurement routes for goods and services, liaising with Commercial and Finance colleagues as necessary.Working with the business to understand and document where there are barriers to compliance, escalating issues when required.
• Raising requisitions on behalf of the business under limited, prescribed circumstances.

Essential

• Knowledge of transactional processing
• Basic Excel Skills
• Data entry accuracy
• Data management
• Experience of presenting complex financial information clearly, both verbally and in writing to support organisational decision-making
• Attention to detail
• Experience of using financial accounting systems e.g. Oracle, SAP etc
• Knowledge of Purchase to Pay Processes

Diversity in the workplace:

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.