Job Description

Temporary Contract Estates Administrator

6 months with a possible extension

Monday to Friday 9-5 (full time in the office for training once training has been completed hybrid 2/3 days in the office based in Feltham)

£12.09 per hour (paid weekly) after 12 weeks £14.75 per hour

The Regional Estates Contract Administrator provides support to ensure that the custodial Estates and Facilities Management contract (the TFM contract) is being administered in the region as required under the provisions of the contract, including a strong focus on ensuring governance is taking place with correct documentation, measures, management information and reporting arrangements; and to support efficient and effective contract administration in services delivered to establishments within the region, and supporting the property operational teams.

Reporting to the Regional Contract Administration Manager (CAM) as line manager, the post holder supports and carries out contract administration for the region.

A minor but important part of the job involves the Contract Administrator contributing alongside other Contract Administrators to supporting coordination arrangements across the wider TFM contract lot comprising several regions and contributing as required to the overall contract management processes.

The Regional Estates Contract Administrator will carry out contract-related work including contract performance, audits and compliance for the Property Services operational teams. There are no line management responsibilities with this role.

Job Description, Duties and Responsibilities

Responsibilities will include the following:

The job holder will be required to carry out the following responsibilities, activities and duties:

• Supporting efficient and effective contract administration for the region and for services delivered to establishments within the region.
• Support the CAM and Area Property Operations Managers (APOMs) in monitoring completion of work, recording accordingly using cloud based I.T systems and excel reporting tools.
• Support the CAM in collating and accurately recording financial information on work instructed, including agreed additional spends for submission to the Contracts Administration Manager and Area Property Operations Manager.
• Support the APOM in maintaining contract related documentation including task order, a risk and compensation event log.
• Provide secretariat support as and when required which will include taking minutes at meetings and distributing agendas.
• Provide assistance in collating returns and supporting information for reporting purposes.
• Organise, produce and maintain accurate records for area of work.
• Act as contact point for communications to the team and prioritise and distribute communications to the appropriate persons.

Skills and Experience

• Essential to have strong drive and resilience, interpersonal skills and ability to work accurately under pressure.
• Must have good analytical and IT skills.

• Essential to be a team-player who can also work independently.

• It is desirable that the job holder is able to acquire an understanding of the TFM contract, NEC3 (New Engineering Contract) provisions and the associated processes.
• Commercial and financial awareness are key requirements, with training provided to aid development.
• It is desirable that the post holder has experience working with risks and issues in a contract management/contract administration project or other settings.

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Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.