Job Description

Transform Your Career: Join Us as a Higher Executive Officer!

Are you passionate about making a difference in the public sector? Ready for a role that offers strategic impact and collaboration with senior leaders? If so, Brook Street has the perfect opportunity for you!

We are seeking a dedicated and detail-oriented Higher Executive Officer to join the Maritime Coastguard Agency in a temporary basis. This position is ideal for someone looking to advance their career in a dynamic and supportive environment.

About the Role:

As the Higher Executive Officer, your main tasks will include:

• Supporting the Chief Executive Officer administration, coordinating with other departments.
• Preparing and drafting letters, overseeing the Chief Executive's diary, and monitoring their inbox.
• Leading the handling and processing of all submissions, ensuring compliance with required standards and processes.
• Developing and maintaining excellent working relationships with MCA policy leads and Department for Transport colleagues.
• Acting as the primary point of contact for the Chief Executive, providing strategic advice and guidance.

Key Responsibilities:

• Coordinate email responses, ensuring timely and accurate submissions.
• Advise on drafting and processing of submissions, maintaining high standards.
• Cultivate strong relationships with internal and external stakeholders, ensuring effective collaboration.
• Manage and report on MCA ministerial business, highlighting key areas of focus.
• Lead the preparation of briefings for ministerial and parliamentary events.
• Support the Chief Executive with administration, overseeing of their diary and email monitoring.

About You:

• Competent drafting skills with the ability to produce high-quality documentation in Plain English.
• Excellent communication skills.
• Experience in managing stakeholders at all levels, including senior stakeholders.
• Strong organisational and time management skills, capable of meeting tight deadlines.
• Ability to work collaboratively and influence others effectively.
• Very good knowledge of Microsoft packages and admin.
• Discreet and able to handle sensitive data.
• Confident in making decisions, with initiative and proactive problem-solving skills.
• Previous PA or secretarial experience would be advantageous.

Benefits:

• Strategic and impactful role: Influence the handling of parliamentary and ministerial business.
• Collaborative environment: Work with senior leaders and various teams across the Agency.
• Career growth: Enhance your career in a dynamic and supportive setting.
• Location: MCA, Spring Place, SO15 1EG, Southampton
• Hourly rate: £16.90 p/h
• Work schedule: 37 hours per week (09:00-17:00), hybrid with minimum 60% on site
• Temporary contract: 6 months with possibility of extension

The successful candidate will be subject to a 3-year activity check and a basic DBS.

About Brook Street:

Brook Street is a proud supporter of the Armed Forces Covenant, guaranteeing interviews for veterans and spouses/partners of military personnel who meet all essential criteria. As a Disability Confident Leader and holder of the Gold Award from the Defence Employer Recognition Scheme, we ensure equal opportunities for all.

If you identify as a candidate with a disability or as a veteran/spouse/partner of military personnel and meet all the essential criteria, we encourage you to apply. Register your interest via the Brook Street website, where you will find a link to state the role you are interested in. We are committed to engaging with you and providing a supportive application process.

Join us and take the first step towards a rewarding and balanced career in the Civil Service!