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Senior Administrator/ Higher Executive Officer

  • Location:

    Southampton

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Salary:

    Up to £16.9 per hour

  • Contact:

    Eileen

  • Contact email:

    [email protected]

  • Job ref:

    HU6661_1721058591

  • Published:

    4 months ago

  • Duration:

    6 months

  • Expiry date:

    14/08/2024

  • Startdate:

    asap, vetting pending

Job Description

Transform Your Career: Join Us as a Higher Executive Officer!

Are you passionate about making a difference in the public sector? Ready for a role that offers strategic impact and collaboration with senior leaders? If so, Brook Street has the perfect opportunity for you!

We are seeking a dedicated and detail-oriented Higher Executive Officer to join the Maritime Coastguard Agency in a temporary basis. This position is ideal for someone looking to advance their career in a dynamic and supportive environment.

About the Role:

As the Higher Executive Officer, your main tasks will include:

  • Supporting the Chief Executive Officer administration, coordinating with other departments.
  • Preparing and drafting letters, overseeing the Chief Executive's diary, and monitoring their inbox.
  • Leading the handling and processing of all submissions, ensuring compliance with required standards and processes.
  • Developing and maintaining excellent working relationships with MCA policy leads and Department for Transport colleagues.
  • Acting as the primary point of contact for the Chief Executive, providing strategic advice and guidance.

Key Responsibilities:

  • Coordinate email responses, ensuring timely and accurate submissions.
  • Advise on drafting and processing of submissions, maintaining high standards.
  • Cultivate strong relationships with internal and external stakeholders, ensuring effective collaboration.
  • Manage and report on MCA ministerial business, highlighting key areas of focus.
  • Lead the preparation of briefings for ministerial and parliamentary events.
  • Support the Chief Executive with administration, overseeing of their diary and email monitoring.

About You:

  • Competent drafting skills with the ability to produce high-quality documentation in Plain English.
  • Excellent communication skills.
  • Experience in managing stakeholders at all levels, including senior stakeholders.
  • Strong organisational and time management skills, capable of meeting tight deadlines.
  • Ability to work collaboratively and influence others effectively.
  • Very good knowledge of Microsoft packages and admin.
  • Discreet and able to handle sensitive data.
  • Confident in making decisions, with initiative and proactive problem-solving skills.
  • Previous PA or secretarial experience would be advantageous.

Benefits:

  • Strategic and impactful role: Influence the handling of parliamentary and ministerial business.
  • Collaborative environment: Work with senior leaders and various teams across the Agency.
  • Career growth: Enhance your career in a dynamic and supportive setting.
  • Location: MCA, Spring Place, SO15 1EG, Southampton
  • Hourly rate: £16.90 p/h
  • Work schedule: 37 hours per week (09:00-17:00), hybrid with minimum 60% on site
  • Temporary contract: 6 months with possibility of extension

The successful candidate will be subject to a 3-year activity check and a basic DBS.

About Brook Street:

Brook Street is a proud supporter of the Armed Forces Covenant, guaranteeing interviews for veterans and spouses/partners of military personnel who meet all essential criteria. As a Disability Confident Leader and holder of the Gold Award from the Defence Employer Recognition Scheme, we ensure equal opportunities for all.

If you identify as a candidate with a disability or as a veteran/spouse/partner of military personnel and meet all the essential criteria, we encourage you to apply. Register your interest via the Brook Street website, where you will find a link to state the role you are interested in. We are committed to engaging with you and providing a supportive application process.

Join us and take the first step towards a rewarding and balanced career in the Civil Service!

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