Job Description

Rewarding Career Opportunity: Personal Assistant to Chief Executive

Job Title: Personal Assistant to Chief Executive (Band 4)
Location: Belfast, City Centre
Salary: £12.86 per hour, paid weekly
Working Hours: Monday - Friday

Are you an organised and proactive individual looking to make a significant impact in a dynamic environment? Brook Street is excited to present an opportunity for a Personal Assistant to the Chief Executive at NIPEC. This role is perfect for someone who thrives in a fast-paced setting and is eager to support senior leadership in their daily operations.

Key Responsibilities:

• Diary Management: Coordinate and manage the schedules of the Chief Executive and Chair, ensuring efficient use of their time.
• Administrative Support: Provide comprehensive administrative support, including word processing, mail management, and file maintenance.
• Meeting Coordination: Organise meetings for the NIPEC Council, Remuneration Committee, and Business Team, including agenda preparation, minute-taking, and follow-up actions.
• Communication Handling: Manage all incoming communications effectively, ensuring timely responses and appropriate action on inquiries.
• Documentation Preparation: Draft correspondence and reports as required on behalf of the Chief Executive and Chair.
• Procurement Management: Raise requisitions using the e-Procurement System for office needs.
• Stakeholder Engagement: Build and maintain professional relationships with key internal and external stakeholders.

What We Are Looking For:

To succeed in this role, you should have:

• Educational Qualifications: GCSEs in Maths and English (A-C) AND 2 A Levels OR HNC/HND in an administration-related field with relevant experience.
• Experience: At least 18 months in a secretarial/administrative role or equivalent experience.
• Meeting Experience: A minimum of 6 months in servicing meetings, including agenda drafting and note-taking.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Typing Skills: RSA Stage II typing or equivalent experience.

How to Apply:

For more information or to apply for this position, please contact Ciara at Brook Street for more information, or submit your up-to-date CV via the apply link

Brook Street NMR is acting as an Employment Business in relation to this vacancy.