Job Description

Brook Street are working in partnership with HMPPS North East Regional Office in their search an Administrator to join their busy team.

PART TIME 12 HOURS PER WEEK

£11.44 per hour

Address - Newton Aycliffe Probation Office

The assignment is initially for 10 months - however will be a rolling contract which will most likely be extended.

Job description

The job holder will be required to carry out the following responsibilities, activities and duties:

Business Services support Provide a full range of support services to the PS Division, which will include the provision of a broad range of administrative functions as determined by the Divisional Support Hub Manager but which may include:

* HR o Absence management recording o Vetting administration and co-ordination o Appraisal, reward and recognition recording o Gift & Hospitality register updating o Training administration o Maintaining up to date divisional organisational charts o Health & Safety administrative support

* ICT o Change requests processing o Local information management using established Probation systems o Quantum point of contact * Procurement o I-Proc (requests)

* Other o Assisting with the design, development and maintenance of computerised and manual records

o To work closely with the local senior management team to ensure that consistent processes are used within the local Probation teams o Assisting with the production of core process maps which detail operational Probation processes as well as Corporate Support processes o Processing and recording documents in relation to goods and services

o Administering room bookings, meetings and events

o Responding to external and internal telephone enquiries and personal callers o Hire Car Booking administration. General Office Administration

o Handling printing requests

o Circulating Alert office notifications as required

o To use keyboard skills to produce and present documentation effectively

o To respond to correspondence and queries as required

o To record, supply and retrieve accurate data from computerised systems and provide management information to strict deadlines

o To organise and store efficiently paper based information

o To deal with sensitive and confidential data in accordance with data protection requirements

o To work closely with Shared Services to ensure appropriate protocols and procedures are followed

If you are interested in this position, please apply below.


Please note, ALL short-listed candidates will need to provide full ID and Eligibility documents by email.