Job Description

Brook Street Recruitment is working on behalf of our client in Belfast city centre to recruit a new full time and permanent Legal Litigation Secretary

The candidate hired will be responsible to provide full secretarial and administrative support to professional staff to ensure that the highest possible standards of professionalism and client service are maintained.

Main Duties

• Timely file management, initiation, and closures of files
• Produce, amend, and format documents to the highest standard using Microsoft Office packages including PowerPoint, Word and Excel
• Efficient and accurate audio / copy typing of correspondence and legal documentation
• Answering telephones and ensuring accurate messages are delivered and acting as a first point of contact for Fee-Earners as required.
• Administering the billing process in close liaison with the fee earners
• Championing IT developments and supporting Fee Earners with basic IT queries
• Assisting Fee Earners with travel booking, meetings, room booking and hospitality where required
• Undertaking background searches, both paper-based and online, on behalf of the Fee Earne
• Dealing with incoming and outgoing mail for the departments within the hub
• Archiving and managing document storage systems both online and in paper format
• Partaking in a rota for overtime to ensure adequate firm-wide cover
• Providing cover for switchboard and reception as and when required
• Compliance and operation of the relevant requirements of externally recognised Quality standards including ISO14001, ISO9001, ISO27001 and Lexcel V5.1 which ensure consistent service levels across the firm.
• Strict adherence to all company policies and procedures to include:
• Health and Safety
• Generation of bills and aged debt
• Procedures in relation to Money Laundering Regulations 2017
• General office duties including filing, emailing, photocopying, faxing, scanning, binding, shredding and archiving.

Criteria

• Fast and accurate copy and audio-typing
• Advanced use of Microsoft Word to create and maintain letters, forms and written reports
• Use of Microsoft Excel to create and maintain spreadsheets and reports
• Use of PowerPoint to create, format and edit presentations
• Establish and maintain electronic filing systems
• Ability to learn new IT systems and adapt to change
• Ability to demonstrate basic IT functions to others
• Proficient in the use of the ShoreTel system with the ability to cover reception as and when required

Please send CV to Colleen Farquharson via the apply link