Job Description

Brief description of duties and any skills required (e.g. Excel, PowerPoint). This should include information pertinent to the level of DBS required, if applicable. Background

The Director's Office make sure that Data & Analysis leadership is on task and well prepared to influence and support Ministerial decision making and the delivery of ODP outcomes.

We build strong relationships across Data & Analysis, MoJ and beyond to ensure that business needs are quickly met, and leaders are visible and well respected. We also support continuous improvement across Data & Analysis analytical, data, performance and people priorities, and the effective running of the directorate.

The office consists of:

• Business planning & risk provides a cross-cutting view of Data & Analysis and covers activities such as drafting the annual Business Plan. They also input into the MoJ ODP and monitor and manage data and analysis risks. This involves working with stakeholders like Planning and Performance in DG-PSA and central MoJ Risk and Functional Reform teams.
• Communications support communication with our staff across Data & Analysis, provide guidance on coordinating external communications within the MOJ and providing showcases for our work. They also co-ordinate our Learning and Development offer.
• Business Support works directly to our Directors and DDs to make sure that Data & Analysis leadership has the time, information and relationships to inform decisions and deliver insight. PAs also provide additional support to staff across the directorate.

Job Description

This role will be filled by someone who is highly organised, demonstrates sound judgment, and is capable of delivering at pace and adapting to change. You will handle sensitive issues discreetly and effectively and you will be comfortable 'managing up' and providing instructions and direction to the Chief of Staff and Directors when necessary. You will be enthusiastic, confident, work well with others and are eager to join the team!

Main Activities/Responsibilities

You will be responsible for making sure that Directors have the support they need to be effective and highly regarded leaders. You will be constantly prioritising to ensure that their time is spent in line with business need and Directorate priorities. As part of the Director's Office, you will support the visibility of the Directors across staff in all of our national locations, across different teams in the Directorate, across the MoJ and across government.

• Ensure that the Director's time is managed effectively so that they can focus on priorities. You will manage Director's busy diaries helping them to achieve their objectives. You will need good sense, good judgement, and good humour, and you will be the type of person who can adapt quickly to change.
• Proactively analyse, prioritise, and triage Director's inboxes to ensure they see and act on the most urgent messages, delegating tasks as appropriate and coordinating and progressing work on their behalf so that deadlines are achieved. You will also commission background briefing where necessary and manage commissions coming across Data and Analysis teams into the DG or Ministerial Private Offices.
• Act as an initial point of contact, dealing effectively with senior external and internal stakeholders. You will support the development of good relationships with all customers to ensure a high quality of service is provided and establish good working relationships with wider senior management team, understanding their priorities and demands.
• Process all relevant HR transactions in accordance with documented procedures, making sure that team pay, performance and development, and personal and HR matters are all dealt with promptly and sensitively.

* Process all relevant finance transactions in accordance with documented procedures, making sure that transparency returns are complete, team budgets and are reviewed and spending signed off,

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.