Job Description

ASSISTANT CATEGORY OFFICER (EXECUTIVE OFFICER GRADE)

BELFAST BASED

ADMINISTRATIVE SUPPORT ROLE

WORK 1 DAY IN OFFICE AND 4 FROM HOME


As Assistant Category Officer to the Category Officer, you will provide efficient and effective administrative support to the Catering area of Procurement Services.
You will be proficient in MS Packages such as Excel, Outlook, and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing reports. Proficiency in MS Packages including MS Excel, Outlook and Word, CRM Systems such as Oracle. You will also be experienced in Minute taking whilst attending meetings.

Key duties and responsibilities are as follows:

• Practice supervisory responsibilities for staff organised in groups or teams as necessary and will be responsible for the day-to-day management of functional activities within a designated category area.
• Undertake research and investigation, analysis of results and devise recommendations in respect of tender documentation received.
• Exercise judgement or discretion within a framework of rule, practice and precedent and identify and select the most appropriate course of action from a range of options.

• Typing, compiling, and issuing emails, letters, acknowledgements, minutes, memos, and reports. Circulating documents on the Compliance Manager's, or other team members behalf. Collating inputs from various sources into a co-ordinated response.
• Maintaining records, ensuring that information is recorded, stored, managed, and disposed of appropriately and in line with relevant guidance.
• Utilise computer systems and use MS Excel and MS Word, as appropriate, to provide accurate compliance management information, reports, and graphs.
• Liaising with other services, schools and external organisations as required.
• Participate in ad hoc projects to include collating and analysing information to assist and support the work of the section Category Officer.
• To ensure confidentiality of all information and records
• Any other duties, related to the role, which may arise from time to time.

Typical Qualifications and Experience:

• Five GCSEs at Grade C or above or equivalent (including English Language or equivalent)
• NVQ Business Administration Level 2 (or equivalent or at least 5 years office admin experience)
• Administrative experience with a good knowledge of and experience in using Microsoft Office particularly good MS Excel, Outlook, and word skills.
• Experience of managing a team within an administrative office environment is essential

YOU WILL BENEFIT FROM:

• Full training and induction
• Competitive rates of pay
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back-office support and mentoring

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all the essential criteria, Brook Street will interview the best candidates from within that group.

The rate of pay is £12.94 per hour, the hours of work are 0900-1700 Monday to Friday - 36 hours per week.

If you would like to apply for this role, please email your CV via the `Apply` link.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.