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Exec Personal Assistant-PA Ministry of Defence

  • Location:

    London

  • Sector:

    Admin & Secretarial

  • Job type:

    Temporary

  • Salary:

    Up to £17.09 per annum + pension holiday pay

  • Contact:

    Basheer Dawoud

  • Contact email:

    [email protected]

  • Job ref:

    BBBH394136_1738260701

  • Published:

    5 days ago

  • Duration:

    till July 2025

  • Expiry date:

    1/03/2025

  • Startdate:

    after security checks

Job Description

we have an exciting new job opportunity for an executive PA personal assistant for our government client the Ministry of Defence. This is a full time temporary role for an ongoing 6 months with a view to extend further.

This position is working via our Agency Brook Street. This role requires you to have an SC CLEARANCE

Experience working as PA for senior staff is required.

Skills required:

The team are looking for a highly organised and proactive Personal Assistant to support 2 Senior leaders within MOD . The ideal candidate will possess exceptional communication skills, both written and verbal, and have the ability to manage complex schedules and correspondence. Key skills include strong organisational abilities, attention to detail, and proficiency with office software and tools.

The successful candidate will demonstrate discretion and confidentiality, excellent time management, and problem-solving capabilities. Strong interpersonal skills and the ability to work independently while managing multiple priorities and inboxes are essential. Previous experience in a similar role is preferred. If you excel in a fast-paced environment and enjoy a diverse and interesting workload then we invite you to apply.

Please apply online or contact Basheer at Basheer . Dawoud @ brookstreet . co . uk Please remember to include your mobile telephone number, CV and the role you are applying for

job spec:

PAY

£17.09 x per hour full-time Mon-Fri 9-5

37 hours per week

COMPANY

MOD Ministry of Defence- Via Brook Street.

JOB ROLE

Executive PA -personal assistant

Working 5 days on site

Role is currently to 01/07/2025

LOCATION

Whitehall, London

Job description

PA to Army Staff London:

To provide consistent, high-quality professional secretarial and administrative support to two senior leaders in the Army Staff (London): (C&E), with sole responsibility for the smooth running of their office and outer offices.

Duties:

  • IT skills are essential to operate court systems/ word and Microsoft applications
  • general admin day-to-day dealing with counter enquiries, telephone calls, emails and filing and any other ad-hoc duties
  • Manage information flow for Heads. Work with executive staff to ensure briefing notes and staff trackers are up to date. Manage administrative workflow and maintain electronic filing of incoming and outgoing official documents in accordance with working practices. Develop a network of key contacts and stakeholders in support of the principal's outputs.

  • Diary management, booking travel arrangement and general business support.

  • Task prioritisation and forward planning through own initiative. Co-ordinate visits, arrange meetings/conferences, arrange travel (anticipating problems and preparing fallback plans). Manage and submit expenses and audits and maintain hospitality registers. Ad hoc administrative tasks to support senior leaders and their teams.

To work within Central Government you will need an in-date passport and 2 proof of address documents.

CONTRACT

Ongoing position for 6-months with a view to extend

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

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