Job Description

Executive Office - workplace management
Job Description
Location:?Warehouse K Royal Victoria Docks London LND E16 1DR
Office based, option to work remotely 1 day per week.
Hourly rate:£16.57
Working Days/Hours:? 9-5 Mon-Fri 37 hours
Length of assignment: 6 months / Maternity cover

Brook Street in partnership with the HMPO has a fantastic opportunity to join them as an executive officer. ?
Experience Needed/desired:
*Organising and managing effectively to achieve desired results/outcomes.
*Regularly processing complex & varied information and managing that information accurately and in the required format
*Able to work effectively both independently and flexibly as part of a team.
*IT Skills - Previous experience of using Microsoft Office packages, specially Word, Excel, Powerpoint, Outlook and SharePoint
Desirable skills and experience:
*Writing Skills - Ability to draft reports, recommendations and meeting minutes
*Previous experience of working in Business Assurance or Procurement environment.

List the duties/ responsibilities:
- To oversee the maintenance, review, development and update of all activities and documentation relating to Business Continuity at the London site.

• To lead in the development, training and completion of the annual schedule of business continuity exercises.
• To provide expertise and support to Senior Leadership Team regarding all aspects of business continuity incidents, ensuring legal and policy requirements are met, coordinating closely with required national teams.
• To lead, develop, support and challenge all elements of the risk management process for Workplace Management within London Office, coordinating closely with the required national teams.
• To provide support in the provision of assurance to the Workplace Management Delivery Manager, including for Health, Safety and Security compliance.
• To lead on raising awareness around the principles of Business Assurance, Procurement & Post Room processes around the office.
• To manage stock levels and ordering of envelopes, stationery, PPE and equipment via approved procurement channels.
• To manage ordering via Government Procurement Card, ensuring value for money and completing reviewing & auditing process, in timely manner.
• To manage the Post Room attendance, availability and deployment of staff on the team to provide the best match between available resource and likely demand
• To ensure that all internal and external post is correctly distributed and collected, within agreed service standards.
• To supervise preparation of all outgoing mail, ensuring timely collections and escalating issues as required.
• Report, monitor and manage breakdown/repair of any business-critical infrastructure, supporting any Business Continuity arrangements as required.
• To ensure the security of the post room and its contents.
• To ensure various filing duties, end of day procedures, examiner queries and other admin duties are completed in a timely manner
• To contribute pro-actively to WPM Business Continuity, Procurement and Post Room Forum discussions or external supplier meetings, liaising in a constructive and timely manner with all stakeholders.
• To undertake any manual handling duties as part of Procurement & Post Room support, if required.
• To be flexible and support local Workplace Management team, as required.
• To establish and maintain productive working relationships with a wide range of contacts and stakeholders, adapting communication methods to meet the needs of the audience.
• To manage own time so as to complete all work efficiently to meet agreed reporting and review timeframes.
• To take responsibility for own performance and personal development.
• To effectively manage team performance as per departmental policy
• To demonstrate and promote the Operational Excellence pillars and Home Office Values & behaviours in all areas of work.

Training:
The Home Office will provide a 2-3 week training period, this will mostly be completed remotely. ?
Please note that no annual leave will be permitted during the training period.

Role specific requirements:
You must hold a valid passport and must have lived in the UK for longer than 5 years. Please note that period of 6 months or longer spent outside of the UK in the last 5 years will unfortunately not be accepted. This role requires security clearance that will be processed for you, if successful.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.