Job Description

Job Opportunity: Band 3 Team Administrative Assistant

Location: Arches, County Down
Hours: Monday to Friday, 9 AM - 5 PM (37.5 hours per week)
Salary: £11.67 per hour

Brook Street is seeking a dedicated and organised Band 3 Team Administrative Assistant to join our Intensive Adolescent Support Team at the Arches in County Down. This role is essential in providing comprehensive administrative support to senior managers ensuring the efficient operation of our services.

Key Responsibilities:

• Customer Service:
• Manage incoming telephone inquiries with professionalism and courtesy.
• Coordinate information efficiently to support both internal and external stakeholders.
• Administration:
• Prepare and circulate correspondence, including letters, reports, and meeting minutes.
• Manage Outlook calendars for senior staff to facilitate effective scheduling of meetings.
• Organise and maintain filing systems for all correspondence and documentation.
• Prepare statistical reports
• Communication:
• Liaise with various departments (e.g., Finance, IT) and partner agencies to address administrative issues professionally.
• Actively participate in team meetings to identify administrative challenges and propose improvements.

Qualifications:

• Four GCSEs including English Language (Grades A-C)
• A minimum of one year's administrative experience.
• Proven experience in note taking/minute-taking duties.
• Proficiency in OCR/RSA Stage 2 Text Processing Part 1 & 2 or equivalent typing/word processing qualifications.

Why Join Us?

This is an excellent opportunity to work in a supportive environment where your contributions will make a meaningful impact. In addition to a competitive salary, we offer paid holidays and pension benefits.

How to Apply:

If you are interested in this opportunity and meet the qualifications outlined above, please submit your up to date CV via the apply link or call Ciara McKee at Brook Street.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.