Job Description

Brook Street are working in partnership with HMPPS North East Regional Office in their search an Administrator to join their busy team.

- Monday to Friday 9am to 5pm

- £11.44 per hour (Weekly Pay)

- Address - Her Majesty's Prison and Probation Service | 9 Corporation Road | Darlington | County Durham | DL3 6TH

- The assignment is initially for 3 months - however will be a rolling contract which will most likely be extended.

Job description:

The job holder will be required to carry out the following responsibilities, activities and duties:

Business Services support Provide a full range of support services to the PS Division, which will include the provision of a broad range of administrative functions as determined by the Divisional Support Hub Manager but which may include:

• Absence management recording
• Vetting administration and co-ordination
• Appraisal, reward and recognition recording
• Gift & Hospitality register updating
• Training administration
• Maintaining up to date divisional organisational charts
• Health & Safety administrative support
• IT - Change requests processing
• Local information management using established Probation systems
• Quantum point of contact
• Procurement o I-Proc (requests)
• Assisting with the design, development and maintenance of computerised and manual records
• To work closely with the local senior management team to ensure that consistent processes are used within the local Probation teams
• Assisting with the production of core process maps which detail operational Probation processes as well as processing and recording documents in relation to goods and services
• Administering room bookings, meetings and events
• Responding to external and internal telephone enquiries and personal callers
• Hire Car Booking administration
• General Office Administration
• Handling printing requests
• Circulating Alert office notifications as required
• To use keyboard skills to produce and present documentation effectively
• To respond to correspondence and queries as required
• To record, supply and retrieve accurate data from computerised systems and provide management information to strict deadlines
• To organise and store efficiently paper based information
• To deal with sensitive and confidential data in accordance with data protection requirements
• To work closely with Shared Services to ensure appropriate protocols and procedures are followed

Please note, ALL short-listed candidates will need to provide full ID and Eligibility documents by email.