Job Description

Admin Officer X2 - Barnet Civil and family court
Contract: December 2024
Salary: £13.98 per hour
Location: Finchley, North London
5 day's work setting

This is a temporary contract role until December 2024 for Admin officer's role with an immediate start date (Compliance dependant) for a six month duration with a possible extension offering 5 days in office work setting and a London location. (Finchley)

Job Description:
This is a brilliant opportunity for candidates to work as an admin officer on behalf of our client. Barnet Civil and family court as an, Administrative Officer responsibilities, preparing reports, and maintaining appropriate filing systems. The ideal candidates should have excellent oral and written communication skills and be able to organise their work using tools, like MS Excel and office equipment.


Administration
" Preparing papers and files for court, tribunals, hearings and meetings.
" Producing court/tribunal documents.
" General photocopying and filing.
" Creating and updating records on in-house computer system and data input.
" Post opening and dispatch.
" Booking, preparing and organising meeting rooms, supporting training courses and other group activities.
" Preparing meeting agenda, joining instructions, handouts etc.

Drafting

" Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions.
" To maintain accurate and concise notes on the appropriate operating systems following enquiries or case related actions.

Operations
" Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date
" Assisting court users, supporting listing and rota management, checking files
" Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting fines and fees etc, including the use of chip and pin
" Handling counter (face to face) enquiries, and a broad spectrum of written and telephone enquiries.
" To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive
" To work as a team to problem solve, to assess the impact of new SOPS, to contribute to small projects

Processing casework

" Including standard documentation and information, court orders, claims, fines and fees, legal aid
" Resulting courts accurately, interpreting accurately the information required on a court file
" To work to workload targets in terms of throughput and accuracy

Checking and verifying

" Documents, records, accounts, claims and returns for approval, results, statistics, plans etc. against criteria, regulations or procedures.
" Ensuring compliance and administration documentation meet quality standards.
" Role holders may be required to cross check and validate work completed by colleagues.

Collecting and assembling information

" For returns, results, accounts, statements, warrants, statistical analysis, reports etc.
" Work may require interpretation of source materials, preparation of bundles, chasing.
" Role holders will need to modify and adjust information and make decisions to allow work to be completed.
" Role holders will need to collect and assemble information to prepare for and run the daily TIB meeting, as required
Undertaking calculations" Produce basic statistical analysis reports and where required, process financial information.
" Checking the work of others, updating records, assessing the value of goods and/or property, reconciling accounts, preparing invoices, information gathering and running straightforward reports.
" Spending limited sums of money on behalf of an office or unit.
" Calculate the anticipated numbers of Jurors to be called and manage the numbers to be as efficient as possible
Communicating with the public, the judiciary, other court and tribunal users and representatives of other agencies and Organisations

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.

Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you.

Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.