Job Description

Brook Street (UK) Ltd are recruiting Senior Clerical Officer's on a temporary-full time basis for our leading Public Sector client Education Authority Northern Ireland based in Dundonald.

Senior Clerical Officers are responsible for the weekly processing of invoices on the Education Authority`s (EA) Financial System in respect of all non-salary expenditure based across five Accounts Payable offices.

You will be responsible for the processing and payment of all invoices, petty cash claims, contractor invoices, Travel, Subsistence and Expenses claims on behalf of schools and budget holders.

You should also be capable of working with minimum supervision and be flexible in approach to educational and administrative changes which may occur from time-to-time.

Duties and Responsibilities:

• To ensure that all invoices are properly authorised
• Inputting of batches to EA`s payment processing systems after they have been properly authorised and coded, completing any amendments
• Preparation, coding and processing all petty cash/postage claims, travel and travel expenses and the processing of all payments to contractors.
• Resolving queries on outstanding invoices, suppliers` statements, staff claims and assist the Line Manager in the resolution of more difficult queries
• Dealing with queries from internal/external stakeholders such as Schools and Budget Managers by emails and phones and ensuring they have been resolved.
• To provide copies of Invoices when requested by Auditors, the National Fraud Initiative, and Budget holders to assist with budget management etc.

Essential Criteria:

• Five GCSEs passes (grades A*-C) or equivalent or higher
• One Year`s experience in an office environment including general office duties, word processing and practical use of computers

Skills & Abilities:

• Ability to organise a busy workload to deliver effective results on time
• Ability to communicate and work effectively with others as part of a team.
• Ability to take responsive and customer focused approach to work.
• Excellent ICT skills including Excel.

Desirable Criteria:

• Demonstrable experience of using Excel spreadsheets in an office environment
• Demonstrable experience of using Oracle Financial system or a similar Management information System (MIS)
• Demonstrable experience in working in an Accounts Payable function.

You will benefit from:

• Full training and induction
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back-office support and mentoring

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.

Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you.

Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.

The rate of pay is £12.52 per hour and the hours of work are 9am-5pm Monday - Friday.

If you would like to apply for this role, please call Melissa at Brook Street (UK) Ltd on 028 90 881100 or email your CV via the `Apply` link.